what SHOULD we take in at the pool?

Is the fair market value of the pool team practices $3000 a month? (number of lanes per day times number of days, etc) A couple years ago they were paying 1300 a month to practice in 4 lanes at the junior college. Are they using 8 lanes now? Thats $36,000 a year. What should the pool take in for a meet as pool rental?(16 hours times 165/hr=2460). How many meets do we have at the pool every year? Six? Eight? Lets say seven, times 2460 would be about 17k. Add the 36k and we get 53k, right, what we SHOULD get from MDAC? How much SHOULD we take in from Columbus? Reagan? the middle school? Krop? How much do we really take for swim lessons? How much additional expenses do the meets cost us (overtime, we paid $150 for an extra lifeguard at the last meet)? That is figured into the 300k+ overall loss, right? What if we marketed our pool to other swim clubs? We need to determine what a fair market value would and SHOULD be for using our pool, and then weigh THAT against 1) what we are receiving NOW; and 2) and how that number stacks up against our costs- would those numbers, IF we actually charged and collected them, make the losses acceptable? or not? IF the majority of kids were from here, and/or it was a nonprofit, it might be a different situation. But it ISNT. What could we save if we closed it from Dec thru May? How much pool heating goes in in Sept, Oct, March and April? What were the heating bills during those months last year?

further pool ponderings

Pool records indicate that on Oct 20,2008 there were ten swim lessons that started at 7pm. Also at 7pm was 100 swimmers from various swim teams- Reagan 19, Columbus 17, Springs (middle?) 15, and MDAC 49. All were documented as residents in the swim lessons category like this (40)(40)(80)(80)(40) and one scratched out (40), for a total of $280. No polo or scuba. 4 aerobics noted but none charged for. Are those in parentheses for each individual lane? 6 lap swimmers were noted but there is no record of any charges, or whether they were residents or not. Are lap swimmers the swim team? or private residents? or nonresidents? At 5pm there were 10 swimmers and I guess those were the lessons. Is it possible that the teams started at 5pm too? $126 of that $286 is designated as cash; one check # 31 was for $40, another $40 check was #1856, and the last was for $80 was # 1358. Total payment was $286 on the bottom line. The transaction date was 10/22/08 and the receipt was # 1687. Zero at 6pm. There is no real reason for the pool lifeguards to get involved as this point, as we are making progress individually, and as a group. There MAY be a point somewhere in the future where their information would be helpful, but not right now so much. There's a LOT of sorting out to be done first. Oct 15th has 98 swim team members, starting at 4:30pm and 12 swim lessons, for which check # 329 paid $60. No mention of any monies received from the swim team. 7 patrons were noted at the bottom of the log. No mention of swim team swimmers using the pool. MDAC was 54 of those 98 swimmers, Columbus 18, Springs 12, Reagan 14. Its like they didn't exist, or at least the pool rental monies didn't exist. It WAS clearly documented that they WERE there, just without any monies paid. Why?

pool ponderings

According to the pool records we received $1200 for the Devil Rays swim meet 11/8 and 11/9, which is just about the take from concessions, right? there was also a 4150 fee assessed for pool rental. How much it cost us additionally has not been determined yet, for overtime on Sunday and extra staff to clean up. Apparently MS Middle has a swim team also and uses our pool for practices, in addition to MSSH, MDAC, Reagan, and Columbus HS. There is pretty good records of that daily breakdown a LOT of the time. Apparently the City received $1100 for the GMAC swim meet 10/23, 24, and that amount is clearly stated as revenues from the concession stand. There is no other revenues received listed for those days. The daily logs are somewhat confusing. For instance, Oct 21, 2008 the dailiy log shows 88 swim team members used our pool for practice- Columbus 17, Springs mddle 14, Reagan 16, MSSH 13, and MDAC 28- for which we billed and received $125, put into the category of swim lessons. Swim team practices are swimming lessons? A separate category is for swim lessons and that indicates 9 swim lessons were given that day, yet NO income was registered. What is an active learning check? Somebody who knows something about swim operations would probably have to decipher this. Is this intentionally hard to figure out or just erroneous bookeeping at times? Perhaps Mr Gorland Monday can help with this? Or anybody else who would know, really. Perhaps the pool lady who is so knowledgable about pool activties could make some sense of these daily log sheets.

pool ponderings

A current schedule of charges for use of recreation facilities and related services shall be approved from time to time by resolution of the City Council after submission for approval by the administration. (Ord. 655-81, p ed 9-14-81) How much did the City Council authorize the City Manager to charge as rental for our pool for meets? for swim practices? Are those revenues reflected ANYWHERE? If not, why not? The website projected figures for the 2007-08 Waterpolo/Aquatics is $2150 for this whole year. The standard charges for Dade Co. pool rentals are $165 an hour. Sixteen hours times $165 = $2640, for ONE MEET! And we have supposedly rented our pool for NUMEROUS meets this year! Where are THOSE revenues reflected? the GMAC meet? The pool revenues for 2006-07 were $4200, $1250 for the FY 2005-06,and $1872 for the FY 2004-05, supposedly. How many meets did we have at our pool those years? On another page we get DIFFERENT numbers: $100 for 2005-06; $4400 for 2004-05. For FY 2003-04, FIVE YEARS AGO, there is ZERO revenues listed. We had NO meets that year? No water polo? No scuba? No pool birthday parties? How so? No swim practices? No GMAC? These numbers are very questionable, at best, and brings into question the veracity of all the other numbers presented. For this reason alone an outside independent audit is needed NOW.

clueless

Can it be that the Asst City Manager, after over THIRTY YEARS of having the pool for meets and practices, REALLY doesnt KNOW how much revenues we get for every meet and swim practice? That would be incredible INCOMPETENCE, wouldnt it? Isnt that one of his main responsibilities? He told Mr Dotson he didnt HAVE A CLUE, but that he HOPED to get a handle on that information soon! The REC DIRECTOR doesnt KNOW anything about the revenues that are received at the pool???? Why is THAT so hard to believe? If its true, then hes just incompetent beyond belief, and needs to be fired. Apparently he doesnt know if we received ANY revenues from the recent meet! OR the GMAC meet a couple weeks ago! OR any of the HUNDREDS of swim practices at the pool each year! Lets make a shorter list- what DOES he know? How does the City Manager allow an employee that is so utterly CLUELESS to remain employed ? He DOES report to the City Manager doesnt he? The ultimate responsibility for clueless employees does lie at the City Managers desk, doesnt it? Incredible incompetence, at best; incredible corruption at worst.